Category Archives: How To’s

May 10 2012

Giving Your Users Access to Multiple Workspaces

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Do you have a User that accesses multiple Workspaces by logging into each individual Workspace with a separate username and password?

Would you would like to give new Users access to multiple Workspaces?

Then this article is for you…

Assigning FTP Site Root as their Starting Workspace provides immediate and direct access to multiple Workspaces with one login and without any extra navigation.

Even though they are taken to the root directory, Workspace visibility and access will be limited to only the Workspaces that a site administrator has assigned. This access can be edited and changed at any time.

For new Users: When you Create the new user, simply give themas their Starting Workspace. After the user has been set up, click on the Manage Icon next to the username you have created, click on access and proceed to check the permissions boxes for the Workspaces for which you want them to have access.

For existing Users:  Click the Manage Icon next to the Username, click Edit and change the Starting Workspace toand click OK. Then click Access and check the permissions boxes for the Workspaces that you wish to have this User access.

A related article about sharing Workspaces can also be found here.

February 03 2012

To Share or Not to Share

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Did you know that you can allow multiple users access to the same files?

Many FTP Today customers have used our service since long before we ever released our own software in March 2010. Our old system was only capable of letting each user access one folder. That works fine if all you want is private FTP folders.

With our current system, you can still restrict a user to one private workspace (FTP folder) if you want, but you can also allow any user access to as many other workspaces as you want (both private FTP and shared FTP folders).

Each user can also have unique permissions for each workspace (upload, download, delete, list). So, sharing folders is not only easy, but also very controllable. Here are a couple of examples:

Example 1
You might want someone on your staff to manage multiple FTP workspaces and files, while at the same time you might want your customer logins to be limited to one workspace each. Maybe you also want your customers limited to download-only, one staff member limited to upload-only, and yet another staff member to control the deletion of files.

Example 2
You might want each customer or end user to have access to two folders, one only for uploads and one only for downloads. To do this, firstcreate two workspaces per user. You then make the <FTP Site Root> their Starting Workspace (a.k.a. Home Directory) so they see both workspaces upon login and can navigate to either one. Don’t worry, just because they start in Root, they will not see any other workspaces. You can then further limit their Upload and Download settings on each workspace accordingly.

There is almost no limit to how many combinations of access and permissions can be fulfilled by proper set up of your FTP Today account.